How to Write a NP Job Interview Thank You Note

Writing a proper thank you note can be pretty rough. Usually, the task remains on my to-do list for an unnaturally long period of time. Then, when it gets to the point where it has been so long since the act that requires thanking has past that sending such a note is almost awkward, I set out to write.

My initial thank you note writing attempts are typically met with an episode of writer’s block. I don’t want my note to sound too over the top and appear inauthentic, I also don’t want to write a rote note of gratitude. I am looking for words to express feelings that aren’t too enthusiastic, but that I also don’t come across bland and without thought. The problem becomes even more complex when the thank you note is for professional purposes, particularly after a job interview.

Sending a post-job interview thank you note is an absolute must. To craft your note effectively, some forethought is essential. Here are a few things to consider in planning to write your next post job interview thank you.

1. Purchase a set of plain or embossed notecards. A cheap looking card, or one that appears as if it’s meant to be sent after a child’s birthday party simply won’t do. Less is more when it comes to design here. Write in black ink and take the time to make your handwriting neat.

2. Write a note to each person in the room during the interview. Before you leave your interview, make sure you have each person’s business card so you know where to send the notes. Don’t embarrass yourself by sending the same note to each person! Even if you follow a template, mix each letter up a bit so they aren’t identical.

3. Don’t be too generic. Address a few points made in the interview specifically. Look back on notes you took during the interview as a reference (yes, you need to take notes in a job interview!).

4. Include the following information in your note:

  • The interviewer’s name in the greeting
  • The title of the position
  • Reiterate your interest in the position
  • Some details from the interview
  • Next steps to take in the hiring process
  • Your contact information

5. Sign, seal, and deliver your well crafted thank you note within 24 hours of the job interview. Timeliness of follow up is crucial in your job search. You don’t want to be passed over for a position because you procrastinated.


Here’s an example of a thank you note that would be appropriate to send following an interview for a nurse practitioner position in an urgent care clinic:

Dear Dr. Smith, 

Thank you for taking the time today to talk with me about American Family Care’s open nurse practitioner positions in Nashville. I enjoyed the tour of the clinic and was impressed with the spirit of collaboration among the doctors, nurses, NPs, and other staff I met during the tour.

Your explanation of how nurse practitioners and physicians work together in the clinic was helpful and I believe my teamwork skills would fit well with this model. I’m excited about the possibility of bringing my experience working as a nurse in the emergency department to working as a nurse practitioner in the urgent care setting. The interview reinforced my interest in becoming a part of your team. 

I look forward to hearing from you next week after you have shared my resume with the physicians on staff. Thank you again for the opportunity to interview. If you need any additional information or references, I can be reached at (444) 444-4444 or




If you could use some help in your job search and interview process, let us know! The new ThriveAP Career Advisor Program is up and running helping place nurse practitioners in jobs nationwide.


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